Student Organizations at Colorado State University may utilize their on-campus accounts for club travel. Strict guidelines apply and must be fully met in order to qualify.

The travel planning process involves many details. All requests for travel must be accompanied by a completed Financial Document Request Form 3 weeks prior to traveling. Before the travel takes place, a completed Vehicle Authorization Form, listing all travelers' emergency contact information, must be turned in to the Student Leadership, Involvement, and Community Engagement (SLiCE) office.

The SLICE will not process airline tickets for visiting speakers or performers. Honorarium payments should include any travel costs that the speakers may incur.

Please access the travel links for information on how to process travel documents.

Please read the entire Travel Policy to ensure that you fully understand the requirements.

Note: The SLiCE office processes travel documents for student groups and their members. We do not process airline tickets for visiting speakers or performers. Honorarium payments should include any travel costs that the speakers may incur.

When planning travel for a Student Organization, fill out a Travel Form. All parts of the form must be completed. Estimate all expenses on this form. This form should then be e-mailed to diana.saylor@colostate.edu or brought into the SLiCE office for processing. Student organizations must also turn in a completed Request for Financial Document form when submitting the Pre-Trip Travel Form.

Airfare must be purchased through either Frosch or New Horizons Travel when using your SOFA. These are the only state-approved travel agencies that can be used. Ticket arrangements must be made three weeks prior to travel and Laura Fagan must be informed of these arrangements. The travel agency needs to e-mail the travel itinerary to diana.saylor@colostate.edu.  The travel document will be input after the SLiCE office receives the e-mail. The SLiCE office will then call the travel agency with a voucher number which authorizes the travel. The ticket purchase is not finalized until this voucher number is given to the travel agency. Please note that airfare cannot be reimbursed if purchased through any other means.

Within 7 days after the trip is completed, complete a Post Trip Travel Form. Be sure to include all details as well as any additional expenses incurred. This form should be brought to the SLiCE office with all original travel receipts and a completed financial document request form, to obtain a reimbursement.

If a traveler has expenses related to mileage, the Travel Form must be completed. Submit the completed Mileage Travel Form to the SLiCE office for processing, along with a completed Request for Financial Document form.

In accordance with the Travel Office policy, all expenses must be completely routed through the Travel Office within 30 days of the trip date or the expenses will not be paid. It can take up to 30 days to receive a check for travel-related expenses.

Student organizations may utilize Transportation Services (Motorpool) to rent vehicles and busses for trips on behalf of their student organization. Contact Motorpool to obtain an estimate of daily rental charges and mileage. The group should then complete a Request for Financial Document form, requesting an IMO (Intramural Order) and bring it to the SLiCE office. Please allow four days turnaround time for the request to be approved. The SLiCE office will then contact Motorpool with the IMO number to complete the reservation.

Before the travel takes place, a completed Vehicle Authorization Form, listing all travelers' emergency contact information, must be turned in to the SLiCE office.